Why Your Business Should Use Off-Site Data Backup 

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Off-site data backup (also known as vaulting) is the process of backing up all data at regular intervals to a seperate location from your business. For example, the off-site backup location for a business located in Waterloo Ontario might be in Toronto Ontario. Off-Site backup is essential for any business whose data is critical to their operation.

The Difference Between Cloud Storage and Off-Site Backup vault

Cloud Backup is offered by many companies, and it is a great solution for backing up small amounts of files, and personal data. Off-Site backup is something entirely different. Typically with cloud backup the user has an account with a 3rd party service that gives them 5+ GB of online storage. With cloud storage the user is the customer.

With off-site backup the user is the owner. Often it is a facility that the business owns or rents and has 24/7 access to. Data is backed up at regular intervals, such as nightly, to this location. The servers at the business interface with the servers at the backup location through a VPN. The amount of data that can be backed up is only limited by the storage capacity of the backup servers. The business is able to go to this location at any time to retrieve data.

Why is Off-Site Data Backup Worth It

For many businesses today, data is their most valuable possession. If that data were to disappear their business would be thrown into chaos, possibly even go bankrupt. Things to consider are the following:

  • Cost of notifying customers of lost data
  • Cost of continuing without data
  • Cost of recreating data

The nature of those costs will vary depending on the business, but in most cases the cost will be extraordinarily high. This is where off-site backup comes in. In the event of any data loss, the IT manager can immediately travel the the off-site data location and retrieve all data. This allows for business to continue immediately with very little loss in productivity. Possible scenarios causing data loss are:

  • Natural Disaster (Flood, Tornado, Earthquake)
  • Fire
  • Malicious Attacks (Virus, Worm, Trojan)
  • Hardware Failure
  • Theft

Those are just a few possible ways in which data could be lost. A business should be prepared in case of full loss of data, since there will very rarely be any warning prior to data loss, and the results are often irreversible.

How to Implement Off-Site Data Backup

The complexity of the off-site location depends on the nature of the business’ data, as well as the amount of data that must be backed up. If the business’ data requirements are relatively small and it’s not sensitive data then the location could be as simple as the home of the business owner or other trusted individual. However, if the data is sensitive (credit card information, customer information, classified data, etc.) and/or high volume, then a more substantial location must be used. Whichever location is chosen, it must be:
  • Secure
  • Cool and well ventilated
  • Not rely on the same utility provider as the business location (internet  and electricity)
  • Quickly accessible if needed

The best way to keep your data safe is to have many safeguards, and plans to follow in case of emergency. For best results, plans should be reviewed annually and all employees should be familiar with them.


Data loss is something that is inevitable. If not through a disaster such as fire, or a malicious attack, then through hardware failure and human error. It is vitally important to be proactive in protecting data, as the cost of losing that data could be massive. Off-site data backup provides a solution to many of the dangers businesses face with their data. PacketWorks is able to provide high speed internet solutions in order to backup data, and as such, keep a business more secure.



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